Meeting Attendance Policies

Attendee cancellation and refunds

Registration fees for an in-person event are refundable, minus a $100 processing fee, if cancellation is received in writing no later than three (3) weeks prior to the event commencement. If attending an event with in-person and virtual registration options, registration may be transferred from in-person to virtual if requested in writing no later than one (1) week prior to the event commencement. After this date, under no circumstances will refunds, transfers, or credits be granted.

Registration fees for a virtual event are non-refundable.

Attendee substitutions

Attendee substitutions are allowed if notification is made in writing no later than three (3) weeks prior to the event commencement. A $100 processing fee will be charged. After this date, under no circumstances will substitutions be granted.

Attendee no-shows

No refunds or credits will be given to “no shows.”

Attendee guests/accompanying persons

All event activities (including educational sessions, meal functions, exhibit hall, etc.) are exclusively reserved for registered attendees. Badges provided at registration are required for entrance into all functions and will be strictly enforced. Exceptions to this are as follows.

Educational session halls: Only children who are held or harnessed (no strollers are permitted) may accompany a registered attendee. Children may not occupy a seated spot. If a child becomes a distraction to attendees, the infant must be removed from the room immediately. No children, under any circumstance, are permitted in workshops or PBLDs.
Exhibit hall: Infant children who are held or harnessed (no strollers are permitted) may accompany a registered attendee at any time. In addition, adult children ages 21 and over may purchase a guest ticket to accompany a registered attendee during the opening network reception only.
Saturday celebration: All children are welcome to the Saturday night celebration. Tickets must be purchased for any children over 2 years old.
Miscellaneous: Lactation rooms will be available whenever possible. Please see program guide or registration desk for location. Please see hotel concierge for additional childcare options.

There will be no exceptions to the above for children, toddlers, or teens without prior written approval. Please send any requests to asrameetings@asra.com.

Photography and recording privileges

ASRA Pain Medicine reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography and/or recording by individuals is not permitted in the scientific, educational, and business meetings during any ASRA Pain Medicine event, unless specifically pre-authorized by ASRA Pain Medicine. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

ASRA Pain Medicine modification or cancellation

ASRA Pain Medicine reserves the right to modify the event’s schedule or program, as necessary. ASRA Pain Medicine also reserves the right to cancel this event, in which case a full refund of the registration fee will be provided. ASRA Pain Medicine is unable to refund any attendee expenses (flight, hotel, etc.) in the case of ASRA Pain Medicine cancellation.

Mailing list and attendee contact information

ASRA Pain Medicine provides an attendee mailing list containing name, degree, title, organization, and mailing address to industry partners and fellow attendees; email addresses and telephone numbers are not provided. Attendees may opt-out of this list when registering. ASRA Pain Medicine will also use a lead retrieval system in the exhibit hall. Participant badges will contain the following information: name, degree, organization, mailing address, telephone number, email address, and registration type. Attendees have the option to allow exhibitors to scan their badge or not.

Liability and insurance

The American Society of Regional Anesthesia and Pain Medicine and meeting organizers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the meeting. Participants are advised to take out their own personal health and travel insurance for their trip.

Americans with Disabilities Act (ADA)

ASRA Pain Medicine fully complies with the legal requirements of the ADA and the rules and regulations thereof. If any participant in this educational activity has a special need, please contact us at: American Society of Regional Anesthesia and Pain Medicine, 3 Penn Center West, Suite 224, Pittsburgh, PA 15276, asrameetings@asra.com, Toll-free in USA: 855.795.ASRA, Tel: 412.471.2718